How to add an email account to your ONLYOFFICE deployment
To bring Only Office more in line with Google workspaces, you must add an email account to the platform.
I recently wrote an introductory piece about one office, where I described how the platform can be a nice internal alternative to Google workspaces. The only thing that is missing from posting only office out of the box is a pre-configured email account. Fortunately, the developers have made it fairly easy to add an email account to only the office so that you can achieve just about all your productivity needs in one place.
Below I'll walk you through how to add an email account to your own office posting. First, you will need an instance of OneOffice running (which I demonstrated in the article mentioned earlier) and the details of the email account you wish to use. Only the office supports both IMAP and pop protocols (which means you can also add your own Gmail account, as long as you have IMAP support turned on and an app password created).
Let's walk through the addition of an email account to the OnlyOffice.
Access the email account and add The Wizard
1. Log in to OneOffice
Open OnlyOffice in your web browser with a user account that needs to add an email account (you don't have to be an admin user to do this).
2. Open the Mail Account Wizard
Once logged in, click the email icon near the top right of the window (Figure 1).
This will bring up the email account wizard tool (Figure 2).
3. Configure your email account
Click Add a new account, and in the resulting window (Figure 3), click Advanced.
You can try just typing your email address and password to see if your email account works with auto-discovery. If so, type your credentials and click Add Account. If it does not work, you will have to open the advanced window (Figure 4) and add all the necessary information to the account.
After filling in your email account details, click Add Account, and OnlyOffice will connect with your mail server and pop up to let you know the account has been added (Figure 5).
Click OK, and you will be directed to the office-only email application, where you can start working with your email.
Google accounts
For those who want to add a Gmail account, you'll first need to enable IMAP in Gmail > settings > see all settings > redirect and POP/IMAP > IMAP access. Once you've taken care of it, here are the settings you need to use.
Incoming email address:
imap.gmail.com
Port: 993
Authentication type: simple password
Login: Gmail address
Password: your Google password. If you have 2va enabled for Gmail, you will have to use an app password (create one in your Google account under Security > Login to Google > app passwords).
Encryption for IMAP server: SSL
Outgoing email address:
smtp.gmail.com
Port: 465
Authentication type: simple password
Login: your Gmail address
Password: your Google password. If you have 2va enabled for Gmail, you will have to use an app password (create one in your Google account under Security > Login to Google > app passwords).
Encryption for IMAP server: SSL
Click OK, and your account is ready.
Congratulations, I've just added an email account to only the office, so now you're closer to having a drop-in alternative to Google Spaces on your local network.
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